Create a task

Learn how to add one or more tasks to an action plan.

Tasks represent the various activities that must be completed for an action plan as whole to be finished successfully. For example, an action plan that aims to improve customer satisfaction about the cleanliness of stores is likely to have several tasks for many people across the company. One person might be tasked with devising the improvement plan itself. Store managers might be tasked with making the required changes in each of their stores. Someone in customer relations could be tasked with reaching out to customers that provided low satisfaction scores, letting them know about the improvements that were put in place.

Every task has an Assignee, who is responsible for completing that task, and a due date by which the task must be completed.

Important: The Role Edit settings determine which users appear in the action plan owner or assignee dropdown list. Configure SetUpUserPermission property to control the specific options available in this list.

For more information about this configuration, see Role Edit Role.

Each task also has a status that indicates the overall progress of that task:

  • Not started — Work to complete the task has not yet begun. While the parent action plan is still being defined, the owner of that action plan might also choose to remain the assignee of the tasks.

  • In progress — The task has been defined, and is assigned to the correct person.

  • Completed — Work to complete the task has ended, whether it was carried out successfully.

For example, this image shows an action plan with two tasks:

An action plan with two tasks

  1. With the action plan selected, click Add Task.
    The Create Action Plan Task dialog opens.
    The Create an Action Plan Task dialog
  2. Enter a Task Name.
  3. Optionally, enter a Description to help the assignee understand what must be done to complete the task successfully.
  4. Select an Assignee responsible for completing the task.
  5. Select a Status.
  6. Enter a Due Date, by which the task must be completed.
  7. Click Save.
The task is created and appears on the tasks list of the selected action plan.